Manage members & guests

To add a member using their email:

1. Go to Settings → People or Members (depending on your plan).

2. Go to the Members tab.

3. Select Add members and type the email address of the person you want to add. If you don't have invite access, you will instead have the option to request to add a member.

4. Select whether to add them as a Workspace owner, Membership admin, or Member from the dropdown, then press Invite.

5. They'll receive an email with a link to sign in and join your workspace.

To add a member via a link:

1. Go to Settings → People or Members (depending on your plan).

2. Go to the Members tab.

3. Select Copy link to copy the secret link to your clipboard, and share with anyone you’d like to invite to work with you.

4. When an invited user clicks on the secret link, they'll be able to join your workspace automatically as a paid member, without you having to add their email address manually.

5. If you don’t want to be able to invite people to your workspace with a link, turn off the toggle next to Invite link.

If you're using Notion at your company, you can make it easy for anyone to automatically join your workspace as a member when they sign in with their work email. To set this up, workspace owners can:

1. Go to Settings → Settings.

2. Under Allowed email domains, enter any email domain that you want to grant access to automatically, like your company's email domain. You can add multiple allowed domains in this field, but you'll only be able to add domains that workspace members' accounts are under.

Now, whenever someone signs into Notion with an email that has one of those domains, they'll see the option to join your workspace during onboarding. If the user joins your workspace, they will become a member of your workspace and you will be billed accordingly.

To change a member's role in the workspace:

1. Go to Settings → People or Members (depending on your plan).

2. Go to the Members tab.

3. Select the dropdown for a member’s role, then select Workspace owner, Membership admin, or Member.

Remember that guests can be added to individual pages, not to an entire workspace. To share a page with a guest:

1. Go to Share at the top right of the page.

2. Enter the email address of the guest you want to invite.

3. Select a level of access for that guest from the dropdown and press Invite.

4. Select Skip for now to make sure you’re adding them as a guest and not a member.

Your guest will receive an email with a link to the page. If they don't already use Notion, they’ll need to sign up to access your page.

To make it easier for you to add guests to your workspace, Notion also allows people outside of your workspace to request access to certain pages in your workspace. This feature is available and turned on by default for all plans except Enterprise.

If you’re on a Plus or Business Plan, you can turn this setting off. Unfortunately, Free plans will not be able to turn this feature off. To do this:

1. Open Settings → Security.

2. Toggle off Allow page access requests from non-members.

Once the guest submits a request to access a page, a notification will be sent to the inbox of the page’s creator. The page creator can approve the request as well as adjust the level of access for that guest, or they can ignore the request.

Members of a workspace can request to add guests to it. This feature is available on Enterprise Plans only, and only workspace owners can enable or disable it.

To allow members to request adding guests to workspace pages, workspace owners can:

1. Go to Settings → Security.

2. Make sure Disable members inviting guests to pages is turned on, then turn on Allow members to request adding guests. Workspace owners can Disable guests without removing existing guests from the workspace. They still have the option to remove all existing guests if desired.

Once this is turned on, members will have to submit a request before they can invite a guest. Workspace owners are exempt and can continue to invite guests directly.

If you're a workspace owner, you can invite guests directly.

If you're a member:

1. Navigate to the page you want to invite a guest to. Just like with regular sharing, you must have full access permissions on the page to request to invite a guest.

2. Select Share and type the name of the guest you want to invite.

3. Select the role you want the guest to have.

4. Select Invite.

5. A notification will be sent to your workspace owner about your request, along with the page, role and email of the guest you requested. You will also receive confirmation that your workspace owner has been notified.

Guest invite requests must be approved on a per page, per guest basis. Only workspace owners can view and approve guest requests. Each request will have the email of the guest, the member who requested it, the role that was requested, and the name of the page.

A workspace owner can approve or reject a request to invite a guest directly from the notification they receive, or by going to by going to Settings → Members → Guests and finding the requests at the top. Once a workspace owner responds to a request, the member who submitted will be notified of the decision.

Give any guest the ability to access your entire workspace by turning them into a member. On paid plans, you'll be charged for each additional member. To turn a guest into a member:

1. Go to Settings → People or Members (depending on your plan) → Guests.

2. Check the box next to the guests you want to upgrade.

3. Select Upgrade {#} guest(s) to member.

4. Once they become a member, you can find them in your member list and change their role.

On non-Enterprise Plans, we’ll also suggest some guests who might benefit from becoming members in your workspace. To see who these guests are, go to Settings → Members → Suggestions. You can select Upgrade to turn someone into a workspace member.

To remove a member or guest from a workspace, a workspace owner or a membership admin can:

1. Go to Settings → People or Members (depending on the plan).

2. Go to the Members tab or the Guests tab.

3. Depending on the plan and who you’re trying to remove:

   • Open the dropdown for a member’s role, then select Remove from workspace.

   • Select ••• next to a member, then select Remove from workspace.

   • Open the dropdown for a guest’s pages, then select Remove.